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Here’s Your Supply List & Schedule!
In preparation for your trip, we’re sending the Retreat Supply List and Retreat Schedule for reference below.
Quiltworx and Quilter’s Market have been busily working on compiling supplies and fabrics for your Quiltworx University experience in Tucson, AZ at the Tanque Verde Ranch in just a few short weeks! We can’t wait to see all your creative projects come to life and share lots of fun Quiltworx inspired kits and tools with you when we are together.
The purpose of this email is to help you gather last minute supplies and also give you an idea of the schedule for the week.
If you have any questions regarding rooms and accommodations, please contact Madeline Island School of the Arts at erin@madelineschool.com.
We hope you enjoy quilting adventures in sunny Tucson, and we can’t wait to experience it with you! ~ Sincerely, the Quiltworx University Team
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Retreat Supply List
You’ll need to bring the following items with you to class:
- 3″ by 12″ piece of Template Plastic (3″ by 12″ piece)
- 3-1/2″ by 18″ piece piece of Template Plastic
- 12″ Add-a-quarter ruler
- 18″ Add-a-quarter ruler
- Purple Thang (optional)
- 6″ by 12″ ruler
- Medium size (or travel size) cutting mat (18” by 24” preferred) If you cannot provide your own cutting mat, let us know. We have several to bring, but not enough for every single table.
- Rotary cutter 45mm or 60 mm
- New rotary blade
- Size 70 needles (Microtex recommended)
- Scissors
- Seam ripper
- Small Extension Cords and a surge protector strip if you plan to bring your own iron and sewing light, or at-station mobile device charger.
- Fabric glue UHU stic
- Glue Pen (Fons and Porter, Sewline, or Avery recommended)
- High quality cotton sewing thread
- Repositionable Glue (Judy prefers Scotch Brand)
- 12” Creative Grids Wave Ruler or the Curved Diamond Cutting and Trimming Ruler (This was in the Dinner Plate Dahlia pattern, or can be purchased from Quiltworx.com or at the event). Also, please consider the Leaf Ruler from Quiltworx.com, especially if you are doing the Broken Wheel Border that was used on the Copper Pennies quilt! The tighter radius will help with the cutting and trimming. This ruler was in the Coral Reef pattern, so if you have already purchased that, bring it along! If not, we will have them for sale at the event, or you can find them on the Quiltworx.com website.
- Flower pins
- Scotch Tape
- Large Ziploc Bags
- Stapler
- Binder Clips (medium and small)
- The Acorn Starch Pen and Starch Refill (available at the event if you don’t already have it)
- Large Paper Clips
If you do not have any of the above supplies (or if you forget something!), the shop will have many of these items on hand for you to purchase. You can also contact The Quilter’s Market and purchase supplies in advance!
Judy will be bringing machines that we use at our Retreat Center in Montana, and MISA will be bringing machines they rent for their events at Madeline Island School of the Arts, on Madeline Island, in Wisconsin to make up the difference. These are Bernina 475 and 350s and will come with 1/4” feet.
Sewing Station Information:
First, we will have assigned seating at this event. However, this does not mean that you will not be able to sit with your best friends, it simply means that if you have not already done so, we would appreciate you contacting us with requests for sitting with friends in advance of the event. Thank you for helping us establish a quick and easy check-in process with this communication!
Every student will have ample sewing space and their own 5-ft sewing station and a padded, conference style seat. If you cannot carry a cutting mat with you for the event, please let us know. If you can bring your own cutting mat to use at your sewing station, this will be helpful. If you would like to bring a rolling chair of your own, you are welcome to do so. There is one plug-in per station and you are welcome to bring your own small travel iron and light, however, we ask that you please bring small extension cords and surge protector strips as these are not guaranteed to be provided. Quiltworx will bring some extra and the Ranch has some as well. If we need more, it will be helpful if you bring one with you to help with supply.
Pressing and cutting stations will be located in the classroom if you would like to stand while cutting or pressing your projects. The shop will be located in in the Wrangler’s Roost room, which is next door, but in a different building than the classroom.
There will be lots of space to spread out. Most of your pressing and cutting can be done at your own table. But, we understand that it is sometimes more comfortable to cut at a standing station. There will also be (3) teaching stations at different corners of the classroom. You may be moving between teaching stations throughout the week to watch demonstrations, but the instructors will be moving back and forth to assist with one-on-one help as well.
We kindly ask that for the maneuverability of all of our students, that you leave your table extensions at home for this event. The orientation of the tables at the workshop requires that students pass by each other to access teachers and pressing and cutting stations, along with getting up to go attend to personal needs. We also ask that any storage containers that are too large to fit beneath your own sewing station be stored in your vehicles or in your room during the week.
In addition, some students like extra light. LED Lighting Kits for sewing machines are allowable, but please do not bring magnifying glass combos as these have been known to start fires, particularly in hot southern climates!
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Program Schedule
The general program schedule is provided below if you are interested in how your day to day will work! Your week will include special events, check-in, and check-out information!
Sunday, January 29th:
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3:00 p.m. to 5:00 p.m. Check-In. Early check-in to the sewing area will not be allowed. Thank you for your understanding and patience. During check-in, you will get situated in your room, then come to the main Conference building and find your sewing station. Instruction and tutorials on using your machines will be provided if you are using a machine from Quiltworx or Madeline Island. You will also meet your instructors to get started on cutting papers for your first workshop, which will start on Monday.
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7:30 p.m. Welcome Reception: Dinner will be provided at 6:00 p.m. in the dining hall on Sunday evening. At 7:30 p.m, we will meet back at the class room to do a small Trunk Show with Judy and learn a little more about the week that you will be spending with us!
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8:00 p.m. to 9:00 p.m.: Continue with machine demos, meeting instructors, and cutting your papers in preparation for Monday’s first workshop. This is the only evening of the event that there will not be free sewing as we would like everyone to be at class on time, Monday morning and also be starting at the same place as the other students for Monday’s workshop. A teacher will not be in the classroom after 9 p.m. on Sunday either, given that Monday is a busy day for everyone!
Onsite Quilt Shop!:
One of the most amazing parts of this event is the onsite quilt shop, which will have hundreds of bolts of fabric, kits, paper piecing tools, and more available for you throughout the week. Staff from Quiltworx Certified Shop, The Quilter’s Market (Tucson, AZ) will be on site for the event. Not only will there be store specials and exciting shopping promotions in the onsite store, but the store will also be helping, with Judel Niemeyer, to create custom kits of Quiltworx patterns using Quiltster during the week. There will also be lots of fun surprises from the shop Monday through Friday, so make sure to listen up for details to win!
Special Dietary Needs:
Please don’t forget to share this information with MISA staff. Tanque Verde Ranch has a large selection of options for most of our meals that can accommodate almost any dietary needs of the group. They do their very best to accommodate dietary challenges, but can only help with this if we are aware of the situation. Please understand that they cannot accommodate dietary “restrictions”, dislikes, or dietary choices beyond the menu options that are provided for the event. However, they would like to know about allergies so this can be addressed as appropriate.
Daily Schedule* (January 30th to February 3rd, Monday to Friday):
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7:00 a.m. to 8:30 a.m.: Breakfast will be held in the Dining Hall.
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9:00 a.m. to 11:30 a.m.: Morning Workshop
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12:00 p.m. to 1:30 p.m.: Lunch will be held in the Dining Hall.
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1:30 p.m. to 3:30 p.m.: Afternoon Workshop
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3:30 p.m. to 4:00 p.m.: Afternoon Break (The workshop is over at 4:00 p.m. on Friday, June 11th.)
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4:00 p.m. to 5:30 p.m.: Afternoon programs, Quiltster demonstrations, trunk shows, or free sew (optional). We will need to work with the Ranch to find a space to offer Quiltster Demonstrations. So, stay tuned on where we will offer them! Last time we offered these in the foyer of the class room. This is something we will likely be able to do again.
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Dinner 6:00 p.m.: Dinner will be served in the Dining Hall.
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Check-Out on Friday: 4:00 p.m. from the workshop. (If you are leaving on Friday, please verify room checkout with the Ranch and take time for this during the day as appropriate). If you are not checking out until Saturday, sewing will be allowed in your rooms in the evening. Quiltworx and Madeline Island must pack up the machines they have brought and begin their travels home and the room will be needed for other events at the ranch. If you are traveling out of the state and did not bring your own sewing machine, we can make recommendations on local rentals, or you may be able to discuss options with MISA.
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Late Sew: The sewing studio will be open 24 hours a day. There will only be teachers available in the evening hours on certain nights and until 10:00 p.m. Please understand that the teachers need their sleep to be prepared for the following days classes. More information on late/early sewing responsibilities (turning off irons/machines/lights/closing the sewing studio doors/contacting the front office for lockup or unlock in the morning) will be provided on Sunday evening.
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Beverages: There will be a beverage station on the teaching floor with conference style beverages provided by the Ranch.
*Please note that as we get closer to the dates (or even during the week), the times for meals may be adjusted slightly to optimize sewing time and help the staff manage the number of people in the dining hall at the same time.
In general, we will work on the following sections of your quilts on the following days. When you get to the event, there will be a box with your schedule, pattern, and fabrics at each station. There will also be a schedule near each door that outlines which classes each teacher will be teaching throughout the day in case you want to attend another class. Please reference your personal schedules to learn which instructors are teaching each workshop on each day. There will be a morning and afternoon session of each class, unless all students show up for the morning (some groups are smaller than others). So, if you feel the class is large or want to see it again, or possibly have multiple workshops on the same day because you have purchased more than one kit, do not worry! We will have plenty of time to teach you what you need to know:
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Monday – Group A: Some of your classes may not be first thing in the morning. However, you can use this time to cut papers, or visit the store!
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Tuesday Morning – Group B
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Tuesday Afternoon – Group D King/H
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Wednesday Morning – Group 16×16
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Wednesday Afternoon – Group 10×10
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Thursday Morning – Group C
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Thursday Afternoon – Group D Queen
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Friday – Quilt Assembly Tricks and Tips
Quiltster demonstrations will be provided for interested students at a location to be determined at the event. We will run these throughout the week until every interested student has attended.
- Custom Kits! Throughout the week, Judel will be working with the shop to create custom kits for customers using fabrics available at the On-Site Quilt Shop. She will take custom orders through Wednesday night late, so if you are hoping for a special kit project to take home with you of your favorite Quiltworx design, please think about it and come prepared with some ideas! She will use Quiltster, then send the project information to your Quiltster accounts and also to the shop so they can kit! This event, Judel is flying out on Friday morning to accommodate other family scheduling needs. So, the Wednesday night deadline is important! She will do her best to get all the quilt requests designed and approved before she leaves. The shop may need to ship some of the later projects after the event.
- Trunk Shows from instructors and students will be held either in one of the classrooms or outside over a balcony throughout the week if you are interested. Feel free to bring a few projects to show off if you can spare the space! We’d love to see your special touches to Quiltworx projects you’ve made over the years!
We are hopeful that Vanessa Fromm, from Fabric Confetti will be onsite during the event to show you her digitized embroidery techniques! Some of you have chosen blocks that use the embroidery for your projects and others will be purchasing kits that use these designs as well! We will share more information on Monday of Vanessa’s schedule. I am hopeful she will be able to meet with us on Tuesday afternoon (as this is a time frame when many of you will not have classes in the afternoon, then be able to stay through Wednesday in the morning/early afternoon. This way, she will have time to demonstrate her techniques to anyone interested. This is definitely something you all should take advantage of! She is a wealth of amazing information, the accuracy and efficiency of her method is unmatched, and the final outcome is just beautiful. We have many designs that use her companion patterns as well!
Judy will be available for demonstrations on other techniques beyond just those used in the units for the workshop as time permits. She will also be in the teaching room on most nights (perhaps not all) after dinner, to discuss workshop needs in general.
- The Certified Shop will be available throughout the week for supplies, quilt kits, fabric, and anything else you may need to satisfy your quilting desires! In general, the shop will close at 10 p.m. and open at 8:00 a.m. each day.
- On Friday, class will end at 4:00 p.m. Students can check out early and head home, or stay for the duration of class, but this year, we ask that you begin taking apart your sewing station at 4 p.m. Checking out at the store will take place beginning Thursday evening and into Friday morning. We will be packing up and preparing for the end of class throughout the day as appropriate. With a limited window to clear the area, this is important for us to accomplish.
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