Are you ready for Tanque Verde Ranch!?
We are! In preparation for your trip, we’re sending the Retreat Supply List and Retreat Schedule for reference below.
Quiltworx and Cactus Quilting have been busily working on compiling supplies and fabrics for your Quiltworx University experience in Tucson, AZ at the Tanque Verde Ranch in just a few short weeks! We can’t wait to see all your creative projects come to life and share lots of fun Quiltworx inspired kits and tools with you when we are together.
The purpose of this email is to help you gather last minute supplies and also give you an idea of the schedule for the week. Also, we have some questions for you below denoted by bold Quiltworx green text. Please reply to this email with your responses as soon as you can!
If you have any questions regarding rooms and accommodations, please contact Madeline Island School of the Arts at firstname.lastname@example.org. Additionally, if you are curious about Covid measures, we will be following the latest recommendations for the local, regional, and State health authorities at the time of the event. Requirements seem to be changing daily at the moment, so please bear with us as we work with the Ranch and others to be responsive to the circumstances of Tucson and our guests at the time of the event.
We hope you enjoy quilting adventures in sunny Tucson, and we can’t wait to experience it with you! ~ Sincerely, the Quiltworx University Team
Retreat Supply List
You’ll need to bring the following items with you to class:
- 3″ by 12″ piece of Template Plastic (3″ by 12″ piece)
- 3-1/2″ by 18″ piece piece of Template Plastic
- 12″ Add-a-quarter ruler
- 18″ Add-a-quarter ruler
- Purple Thang (optional)
- 6″ by 12″ ruler
- Medium size (or travel size) cutting mat (18” by 24”)
- Rotary cutter 45mm or 60 mm
- New rotary blade
- Size 70 needles (Microtex recommended)
- Seam ripper
- Small Extension Cords and a surge protector strip if you plan to bring your own iron and sewing light, or at-station mobile device charger.
- Fabric glue UHU stic
- Glue Pen (Fons and Porter, Sewline, or Avery recommended)
- High quality cotton sewing thread
- Repositionable Glue (Judy prefers Scotch Brand)
- 12” Creative Grids Wave Ruler or the Curved Diamond Cutting and Trimming Ruler from Quiltworx.com
- Flower pins
- Scotch Tape
- Large Ziploc Bags
- Binder Clips (medium and small)
- Large Paper Clips
If you do not have any of the above supplies (or if you forget something!), the shop will have many of these items on hand for you to purchase. You can also contact Cactus Quilting and purchase supplies in advance! Kelly is offering 25% off for pre-orders on supplies and 15% off during the event!
❗❗❗ Due to sewing machine shortages, we have a very important question for you! Can you bring your own machine? We would like to hear from each attendee (please reply to this email) on whether you plan to bring your own machine or will need one for the event. ❗❗❗
Judy will be bringing machines that we use at our Retreat Center in Montana, and MISA will be bringing machines they rent for their events at Madeline Island School of the Arts, on Madeline Island, in Wisconsin to make up the difference. But, it would be very helpful, when calculating space needs, to know how many we need to bring.
Sewing Station Information:
First, we will have assigned seating at this event. However, this does not mean that you will not be able to sit with your best friends, it simply means that if you have not already done so, we would appreciate you contacting us with requests for sitting with friends in advance of the event. Thank you for helping us establish a quick and easy check-in process with this communication!
Every student will have ample sewing space and their own 5-ft sewing station and a padded, conference style seat. If you cannot carry a cutting mat with you for the event, please let us know. If you can bring your own cutting mat to use at your sewing station, this will be helpful. If you would like to bring a rolling chair of your own, you are welcome to do so. There is one plug-in per station and you are welcome to bring your own small travel iron and light, however, we ask that you please bring small extension cords and surge protector strips as these are not guaranteed to be provided. Quiltworx will bring some extra and the Ranch has some as well. If we need more, it will be helpful if you bring one with you to help with supply.
Pressing and cutting stations will be located in the classroom if you would like to stand while cutting or pressing your projects. There are 34 students as I put this message together. If we have any last minute signups, I would like to get to 40. We will have 4 pods of up to 10 students in the main conference hall. The shop will be located in an adjoining room and in the foyer of the conference hall. We are excited to have the shop in the same location as the class this year and are able to accommodate this change due to the smaller class size! In past years, the shop has been located upstairs in a separate room. This will make it much more accessible to students during the week.
There will be lots of space to spread out. The ironing/pressing stations will have disinfecting wipes and hand sanitizer, so we ask that you use these before and after each use. Most of your pressing and cutting can be done at your own table. But, we understand that it is sometimes more comfortable to cut at a standing station. There will also be (3) teaching stations at different corners of the classroom. You may be moving between teaching stations throughout the week to watch demonstrations, but the instructors will be moving back and forth to assist with one-on-one help as well.
We kindly ask that for the maneuverability of all of our students, that you leave your table extensions at home for this event. The orientation of the tables at the workshop requires that students pass by each other to access teachers and pressing and cutting stations, along with getting up to go attend to personal needs. We also ask that any storage containers that are too large to fit beneath your own sewing station be stored in your vehicles or in your room during the week.
In addition, some students like extra light. LED Lighting Kits for sewing machines are allowable, but please do not bring magnifying glass combos as these have been known to start fires, particularly in hot southern climates!
The general program schedule is provided below if you are interested in how your day to day will work! Your week will include special events, check-in, and check-out information!
Sunday, September 19th:
- 3:00 p.m. to 5:00 p.m. Check-In. Early check-in to the sewing area will not be allowed. Thank you for your understanding and patience. During check-in, you will get situated in your room, then come to the main Conference building and find your sewing station. Instruction and tutorials on using your machines will be provided if you are using a machine from Quiltworx or Madeline Island. You will also meet your instructors to get started on cutting papers for your first workshop, which will start on Monday.
- 7:30 p.m. Welcome Reception: Dinner will be provided at 6:00 p.m. in the dining hall on Sunday evening. At 7:30 p.m, we will meet back at the class room to do a small Trunk Show with Judy and learn a little more about the week that you will be spending with us!
- 8:00 p.m. to 9:00 p.m.: Continue with machine demos, meeting instructors, and learning basic cutting techniques for Monday’s first workshop.
Onsite Quilt Shop!:
One of the most amazing parts of this event is the onsite quilt shop, which will have hundreds of bolts of fabric, kits, paper piecing tools, and more available for you throughout the week. Staff from Quiltworx Certified Shop, Cactus Quilting (Phoenix, AZ) will be on site for the event. Not only will there be store specials and exciting shopping promotions in the onsite store, but the store will also be helping, with Judel Niemeyer, to create custom kits of Quiltworx patterns using Quiltster during the week. There will also be lots of fun surprises from the shop Monday through Friday, so make sure to listen up for details to win!
Special Dietary Needs:
Please don’t forget to share this information with MISA staff. Tanque Verde Ranch has a large selection of options for most of our meals that can accommodate almost any dietary needs of the group. They do their very best to accommodate dietary challenges, but can only help with this if we are aware of the situation. Please understand that they cannot accommodate dietary “restrictions”, dislikes, or dietary choices beyond the menu options that are provided for the event. However, they would like to know about allergies so this can be addressed as appropriate.
Daily Schedule* (September 20th to 24th Monday to Friday):
- 7:00 a.m. to 8:30 a.m.: Breakfast will be held in the Dining Hall.
- 9:00 a.m. to 11:30 a.m.: Morning Workshop
- 12:00 p.m. to 1:30 p.m.: Lunch will be held in the Dining Hall.
- 1:30 p.m. to 3:30 p.m.: Afternoon Workshop
- 3:30 p.m. to 4:00 p.m.: Afternoon Break (The workshop is over at 4:00 p.m. on Friday, June 11th.)
- 4:00 p.m. to 5:30 p.m.: Afternoon programs, Quiltster demonstrations, trunk shows, or free sew (optional). We will need to work with the Ranch to find a space to offer Quiltster Demonstrations. So, stay tuned on where we will offer them!
- Dinner 6:00 p.m.: Dinner will be served in the Dining Hall.
- Check-Out on Friday: 4:00 p.m. from the workshop. (If you are leaving on Friday, please verify room checkout with the Ranch and take time for this during the day as appropriate). If you are not checking out until Saturday, sewing will be allowed in your rooms in the evening. Quiltworx and Madeline Island must pack up the machines they have brought and begin their travels home and the room will be needed for other events at the ranch. If you are traveling out of the state, we can make recommendations on local rentals, or you may be able to discuss options with MISA.
- Late Sew: The sewing studio will be open 24 hours a day. There will only be teachers available in the evening hours on certain nights and until 10:00 p.m. Please understand that the teachers need their sleep to be prepared for the following days classes. More information on late/early sewing responsibilities (turning off irons/machines/lights/closing the sewing studio doors) will be provided on Sunday evening.
- Beverages: There will be a beverage station on the teaching floor with conference style beverages provided by the Ranch.
*Please note that as we get closer to the dates, the times for meals may be adjusted slightly.
In general, we will work on the following sections of your quilts on the following days. When you get to the event, there will be a box with your schedule, pattern, and fabrics at each station. There will also be a schedule near each door that outlines which classes each teacher will be teaching throughout the day in case you want to attend another class. Please reference your personal schedules to learn which instructors are teaching each workshop on each day. There will be a morning and afternoon session of each class, unless all students show up for the morning (some groups are smaller than others). So, if you feel the class is large or want to see it again, or possibly have multiple workshops on the same day because you have purchased more than one kit, do not worry! We will have plenty of time to teach you what you need to know:
- Monday – Group A/B: Every quilt includes a Group A section, which is only a small square. And, Group B Melons!. Some of your classes may not be first thing in the morning. However, you can use this time to cut papers, or visit the store! Many of you have used multiple melon styles in your quilts so may need to attend more than one workshop.
- Tuesday – Group C: All students have at least one Group C! If you have more than this, you may need to sit in on multiple workshops throughout the day.
- Wednesday – Groups D and E: Every student will have one of these options, and the blocks are similar, with one being a square and the other being a rectangle. We will offer the block classes at multiple times throughout the day.
- Thursday – On Point Queen Borders and Block Assembly.
- Friday – On Point Queen Border Quilt Assembly Tricks and Tips
Quiltster demonstrations will be provided for interested students at a location to be determined at the event. We will run these throughout the week until every interested student has attended.
- Custom Kits! Throughout the week, Judel will be working with the shop to create custom kits for customers using fabrics available at the On-Site Quilt Shop. She will take custom orders through Wednesday night late, so if you are hoping for a special kit project to take home with you of your favorite Quiltworx design, please think about it and come prepared with some ideas! She will use Quiltster, then send the project information to your Quiltster accounts and also to the shop so they can kit!
- Trunk Shows from instructors and students will be held either in one of the classrooms or outside over a balcony throughout the week if you are interested. Feel free to bring a few projects to show off if you can spare the space! We’d love to see your special touches to Quiltworx projects you’ve made over the years!
Judy will be available for demonstrations on other techniques beyond just those used in the units for the workshop as time permits. She will also be in the teaching room on most nights (perhaps not all) after dinner, to discuss workshop needs in general.
- The Certified Shop will be available throughout the week for supplies, quilt kits, fabric, and anything else you may need to satisfy your quilting desires! In general, the shop will close at 10 p.m. and open at 8:00 a.m. each day.
- On Friday, class will end at 4:00 p.m. Students can check out early and head home, or stay for the duration of class, but this year, we ask that you begin taking apart your sewing station at 4 p.m. Checking out at the store will take place beginning Thursday evening and into Friday morning. We will be packing up and preparing for the end of class throughout the day as appropriate. With a limited window to clear the area, this is important for us to accomplish.